Kanban board in Microsoft Office Outlook 2016

November 1, 2015

I’m a big fan of Kanban in my work to visualize the work that are being performed. I recently re-read The Phoenix Project: A Novel About IT, DevOps, and Helping Your Business Win http://itrevolution.com/books/phoenix-project-devops-book/ and decided that Kanban can help me on a personal level as well.

If you are new to what Kanban is you should have a look at this post by Sam McAfee http://neo.com/2014/10/01/kanban-in-5-easy-steps/

Said and done I looked around on internet and tried out a various set of software but they didn’t do what I wanted and added things that I consider unnecessary work (Installing this and that integrating it with 3:d party and it was a complete mess). I use Outlook and the calendar every day to plan my work so why not use that. No extra work to keep it running besides the normal day to day outlook tasks.
Thanks and resources used are referenced at the end of the article.

When I receive an email I need to look in to I flag that e-mail or leave it unread, yep that’s how I roll J

The flow I use is to flag the e-mail and then color coding it to reflect the projects I’m working on.

In my Kanban Board I drag the flagged e-mail to either “Ideas” or “To Do”.

clip_image002

To create one for your self I have created a Step by step guide.

Step by step:

   

1.

Download the Outlook-Task-Kanban from GitHub

https://github.com/frederik/outlook-task-kanban

2.

Create a folder and unzip the file to that directory

(I decided to place the folder in my userprofile)

1 

3.

Optional:

Make a backup copy of the html files

Rename the Today.html

Copy-Item ‘.\index.html’ -Destination ‘.\index.bak’

Copy-Item ‘.\today.html’ -Destination ‘.\today.bak’

Ren today.html Kanban.html

4.

Open the Today.html in a text editor and change the <H2> tag to the relect the first column of your Kanban board.

For instance To Do

clip_image006

5.

Change the Folder parameter to reflect the Tasks folder

<param name=”Folder” value=”Tasks\Open”>

To

<param name=”Folder” value=”Tasks”>

6.

Add a line containing the status restriction “Not Started”

<param name=”Restriction” value=”[Status]=’Not Started'”>

7.

Change the <H2> tag to the relect the second column of your Kanban board.

For instance Doing

<h2>Doing</h2>

8.

Change the Folder parameter to reflect the Tasks folder

<param name=”Folder” value=”Tasks\Open”>

To

<param name=”Folder” value=”Tasks”>

9.

Add a line containing the status restriction “In Progress

<param name=”Restriction” value=”[Status]=’In Progress'”>

10.

Since Outlook handles completed items, the third column is changed to On Hold

<h2>On Hold</h2>

11.

Change the Folder parameter to reflect the Tasks folder

<param name=”Folder” value=”Tasks\Open”>

To

<param name=”Folder” value=”Tasks”>

12.

Add a line containing the status restriction “Waiting on Someone Else

<param name=”Restriction” value=”[Status]=’Waiting on Someone Else'”>

13.

The result should look something like this.

clip_image008

14.

Edit the coloring of the columns using the the settings found in the bootstrap.min.css file.

clip_image010

15.

Create a folder in Tasks called Kanban Board

clip_image012

16.

Select your folder and click Folder Properties and select the Home Page tab

clip_image014

17.

In the address field type the path to your Today.html or renamed file from Step 3 an tick the check box Show Home page by default fo this folder

clip_image016

18.

Click Apply to set the home page.

Since we placed the folder locally we will recive an error message. Click OK and then Cancel to close the Properties window.

clip_image018

Next time you open Microsoft Outlook yor Kanban board is displayed.

Thanks to Donna and Robin without your awesome articles.

Donna Michelle Anderson wrote an article on how to do just that. https://www.linkedin.com/pulse/you-can-create-kanban-view-your-outlook-tasks-part-1-2-anderson

Robin Naughton, PhD adjusted it to use just the built in Outlook status.

The tools used are made by Frederik Eichler and found on Git Hub. https://github.com/frederik/outlook-task-kanban

Resources:

Outlook View Contol (ViewCtl)
https://msdn.microsoft.com/en-us/library/office/ff869622.aspx

Create tasks and to-do items
https://support.office.com/en-us/article/Create-tasks-and-to-do-items-45a94e7b-a4ee-46ea-9823-c3423c0eab8e

Advertisements

Pre Order Surface 2

October 16, 2013

You know that the pre orders of the Surface 2 and Surface Pro 2 are available.

http://www.microsoft.com/surface/sv-se/pre-order

I have used my Surface Pro as my primary device since I got my hands on it and I must say I do love it. My two daughters have a Surface RT each and they use it all the time. Since the RT comes with Office installed they use it in school also and they really like it too.

By the way, I will not upgrade to Surface Pro 2 with you!
NOT because I don’t like it, because I LOVE the one I already have.

Price guidelines below for Surface 2:

32 GB – 3 895 SEK
64 GB – 4 795 SEK
Price guidelines below for Surface Pro 2:
64 GB – 7 895 SEK
128 GB – 8 795 SEK
256 GB – 11 495 SEK
512 GB – 15 995 SEK

C’ya


Onenote 2 Go in 8 steps!

October 12, 2012

If I cant find a reasonable usage area for a product, I tend not to use it. For instance, to install Windows 8 on a virtual machine and test it out from my PC doesn’t work for me. I go All in and install it as my main OS right away. By doing so I must face the product every day and by doing that I learn.

I have for some time wondered about a usage area for the OneNote app for iPhone. Yes I have an iPhone and I like it. (I do want to try the Windows Phone to see if I like that too.)

Anyhow I read a tweet by Veronica Wei Sopher, @shih_Wei about blog strategy that gave me an idea that lead to a purpose for the app. The tweet made me remember the OneNote app I tried out and uninstalled just because I didn’t find a good usage area for it.

Now I use it all the time and it helps me a lot.

This is an example of how my latest posts have been done with a little help from my OneNote friend.

image

I used to keep notes on my phone, PC at work, at home, on pieces of paper on my desk, in notebooks and in OneNote. I was a mess and it were really hard to remember where I put them and it wasn’t easy to get an overview of my ideas.

It’s really easy and I blame my self for not thinking about it before.
The tools you need are Microsoft OneNote, SkyDrive and in my example the OneNote app installed on iPhone.

  1. Open OneNote and create a New Notebook.
    Choose to store it on the Web
    Click Sign Inand enter your Microsoft account.image
  2. Enter a Name for your Notebook
  3. Choose a SkyDrive Personal Folder where you want to store your notebook and click Create Notebookimage
  4. Start the OneNote Appimage  
  5. Log Onusing your Microsoft account (Windows Live ID)image
  6. Enter your credentials and click Log Onimage
  7. Microsoft OneNote is now loading your notebooks.image 
  8. Voila your notebooks.image 

Now you can get started making notes on the go!